Behind The Scenes

These four forms are the common ways that are users can add basic information to the website.

Please note that Add an Update links to Add an Event and Add an Opportunity as often we are doing them all at once.

Add an Update

Add an update to the website including:

  • News items for the home page
  • News items for other pages
  • Links to add related events and opportunities if needed.

Add an Alert

Add an alert to the website to run at top of home page.  Can set begin and end dates.

Add an Opportunity

Add an opportunity to appear in the schools opportunity table.  This includes internships, summer jobs, career opps, field trips and more.  Can also set Department eligible so appears on only certain web pages.

Add an Event

Add an Event to the website calendar

Organizing & Access Control


  • About
  • Principal
  • Academics
  • Academic Support
  • College
  • College Rep
  • Counseling
  • Library
  • Mental Health
  • NAF
  • NHS
  • Tech
  • Testing
  • Athletics
  • Community Service
  • Help
  • News



  • keyposts
  • fundraiser


  • Administrator:  Full access to everything.  Limited to Elizabeth Mettler & Niki Van.
  • AdminTech:  Ability to add and edit behind the scenes elements but not delete.  Not allowed to add/remove pugins.
  • Alumni:  access to Transcript & Diploma request data.  Brandon Hall and Charissa Young.
  • Aspen: access to Aspen help request data.  David Thompson
  • Attendance:  ability to access attendance data.  Attendance counselors, Mr. Bellino & Mr. Omoniyi
  • Clubs:  ability approve and edit clubs - Ms. Dionne Clemmons
  • College: ability to update the College & Career pages - Ms. Levenson and Mr. Reeves
  • Counselor:  ability to view and edit the schedule request form
  • Forms:  ability to access and export attendance data as well as see other back end data.  Mr. Bellino & Mr. Omoniyi
  • Library: ability to update the Library page - Mr. Cat
  • Locker:  access to locker requests table.  Mr. Bellino
  • LSAT: ability to update the LSAT pages.  Current officers have access.
  • PTSO: ability to update the PTSO pages.  Current officers have access.
  • Schooladmin:  Full access to all data - limited dashboard/backend access.  Set to Patricia Cebrzynski and Jessica Lawrence
  • Staff: generic level of access for all staff with login.  Ability to access Clubs page.
  • WebSiteClub:  access to Website Club home page and data


Style Guide

Main Logo


  • Main: Roboto
  • Headings: Raleway

Header Information

  • All text is in standard Jackson-Reed dark green:  #306223
  • Jackson-Reed font: Karma - semibold - 4.5 rem font size.
  • Menu font: Roboto - bold - 1.6 rem - Small Caps variant


Radius: 10px on most callouts


  • Main Dark Green: #306223
  • Light Gray: #F2F2F2
  • Light Green; #F5FBF7;
  • Muted Gray-Green: #D9E9E5;
  • Overall palette

NameDescriptionEmail Results ToForm IDViewsStatusRoles with Access
Add A Staff Account

Allows users with the appropriate roles to add users with the role "staff" and "clubs".  Sends an email to user to activate account.

33Activeclubs, schooladmin

Easily creates alerts to run on the website with start and end dates.



Aspen Help Request

Allows a parent or student to get help accessing Aspen.  Ask for the appropriate information depending on their role.

David Thompson



Attendance Form Requests

Attendance form allows a parent to notify the school if a student will be absent, late arriving, or departing early.  It asks for the reason for the absence as well as the arrival time or departure time if needed.  If illness is a reason - it asks for a medical note to be uploaded. The parent receives an email notification of the form and a formatted and easy to read email is sent to the correct counselor by grade.

This view is for the counselors by grade - allows them to see simple information and change it if necessary before exported by Mr. Bellino.

Attendance counselors for the grade.



Activeattendance, counselor
Calendar Admin

Links to all events submitted to the calendar.  Easy way to update event information. Linked to News form - filled in via Add an Update button/link.   Linked to JRWebsiteFeed calendar feed.




This form allows sponsors to add clubs - once they have approved notifications are sent to Ms. Clemmons for approval.  Once she has approved them - they display on the main Clubs page.  If a sponsor edits a club, a notification is sent to Ms. Clemmons to re-approve.  This Club has the following notifications:

  • Request Admin Approval for new clubs.
  • Club Request Denied or Clarification requested by Admin.
  • Changes made notificatino
  • Club Request Approved by Admin

  • Standard Listing - 3121
  • Admin Table -3147
  • Interest Club -4901
Activeclubs, staff
Contact Us

Basic Contact form for the entire website. No Views

Patricia Cebrzynski

Course Catalog

Keeps track of all current courses

  • Course Catalog - 6680
  • Course Catalog List View - 6705
  • Course Catalog Graphic - DIY - 6684
  • Course Catalog Admin - 5824
Activeadmin, schooladmin, websiteclub
DC One Card Request

Request for a DC One Card.  No views...need one?

Mark Martin


Adds events to calendar.  Can pick which calendar.


45 Activeadmin, schooladmin, websiteclub
Form to Trip Parent Form OCL - Test

Fills in form 30

Locker Help Request Form

Allows the user to ask for help accessing or finding their locker.

Marquan Roberts

Locker Request Form

Requests a locker for a student.  Student receives email saying they will be contacted in 7 days.

Marquan Roberts



News Update Posts Table

Allows users to create posts to be added to the websites - links to the ability to add related events & opportunities in separate forms.

Post is shown on pages according to category & tag.  Current ones include:

  • keyposts tag - appears on front page
  • fundraiser tag - appears on fund raiser page
  • principal category - appears on principal's message page
  • college category - appears on College & Career page.
  • college-reps category - appears in sidebar on college & career page

14 Activeadmin, schooladmin, websiteclub
Off-Campus Lunch Parent Approval

Send link to this form to allow parents to approve off-campus lunch for their students.

No one.



Parent-Teacher Conference Link

Allows users to input 4 digit code to get early access to link.

Report a Concern

Allows students or staff to submit any issues.  Can do so anonymously though we encourage contact information if possible so it can be resolved.

Ms. Cebrzynski for routing.

Schedule Change Request

Schedule change requests forms from students are sent to the appropriate counselors via email.  Counselors can also view results in table and update.

Counselors by grade and first letter of Student's last name.




Shows all pages in the website and what their current status is.



Activeschooladmin, websiteclub
Staff Table

Display all Staff on the Quicklinks menu and displays an editable table on the Tools->VIews->All Staff menu.

  • Quicklinks - 3001
  • Admin - 956
  • By Area - 2981
Transcript & Diploma Requests

Allows alumni to request a transcript, diploma, graduation/education verification or other. Displays appropriate fields based on choice. There is a Data View which allows those with access to update the status of all requests. This view can be accessed either directly from the Transcript & Diploma Request page from the Tools->Views->Transcript & Diploma menu.

Generic email & Lorena Marshall



Update to Website

Allows staff, students, parents & community to request updates to content on web page.

Jessica Lawrence



Activeschooladmin, websiteclub
Website Club Interest

Find out what people want to do and learn!



Website Club To Do List

Detailed list of tasks for Website Club.  This takes the requests from Update to Website and Website Feedback and makes them into actionable tasks.



Website Feedback

Accessible via the Footer - this is intended for general requests about overall design. Might overlap with Update to Website.

Ms. Mettler

23schooladmin, websiteclub
NameDescriptionEmail Results ToForm IDViewsStatusRoles with Access

Shortcodes Used

Spare View Code for Front Events

<div class="tooltip">
{Event Title for Calendar:8}<span class="tooltiptext">{Location:24}</span>



Attendance Form Technical Notes

There are currently two Attendance Forms - the one that the students/families input daily attendance on is the main one.

All WordPress tables have the wRoiTuj_ prefix.  Gravity Forms tables all have the wRoiTuj_gf  prefix - notice the extra gf?

  • wRoiTuj_ gf_form contains an entry for each unique form that was created using Gravity Forms.
  • wRoiTuj_ gf_entry contains an entry for each time a form was submitted but no form data.  In the example below we pull all the data in this table for our Attendance table.
  • If we look at wRoiTuj_ gf_entry_meta we see:
  • form_id matches the id of the specific form - those are listed above in the Data Views table. We are showing examples for the Attendance table which has a form_id of 12.
  • entry_id is the specific entry - we customize this number to create the Session_ID for Attendance.  In the example above, we are looking at entry_id 241 which is a test case.
  • meta_key is the id of the field in the form - you can open up the form to see the field IDs. But there they are the Attendance Table.
  • meta_value is the actual value held in a specific form, for a specific entry, for a specific field.
meta_key Field Name Export meta_key
entry_id ID 3
21 Session ID 5
1.3 First Name 3.3
1.6 Last Name 3.6
4 Grade 4
20 Student ID 4
5 Date of Absence 6
6 Type of Absence 7
18 Early Time of Departure 9
19 Late Time of Arrival 8
9 Reason 10
10 Image of Doctor's Note 11
11 Comment 13
13.3 Parent First Name 14.3
13.6 Parent Last Name 14.6
15 Parent Email 15
14 Parent Phone 16